{"id":3691,"date":"2025-11-13T03:01:22","date_gmt":"2025-11-13T03:01:22","guid":{"rendered":"https:\/\/emailwarmup.com\/blog\/?p=3691"},"modified":"2026-05-06T15:26:08","modified_gmt":"2026-05-06T15:26:08","slug":"how-do-you-tag-people-in-emails","status":"publish","type":"post","link":"https:\/\/emailwarmup.com\/blog\/email-troubleshooting\/how-do-you-tag-people-in-emails\/","title":{"rendered":"How Do You Tag People In Emails? [Outlook + Gmail]"},"content":{"rendered":"\n
\"How-To-Tag-People-In-Emails\"<\/figure>\n\n\n\n

“Tagging people” in emails means two different things depending on your goal \u2014 and mixing them up wastes time.<\/p>\n\n\n\n

@mentions (like @John Smith) pull a specific person’s attention to your message. <\/p>\n\n\n\n

When you type @ followed by someone’s name in the email body, they’re automatically added to the “To:” line. In Outlook, they’ll see an @ symbol next to the message in their inbox (Gmail doesn’t show this indicator).<\/p>\n\n\n\n

Organizational tags (Labels, Categories, Flags) help you<\/em> sort and filter emails. <\/p>\n\n\n\n

They don’t notify anyone \u2014 they just categorize messages for your own inbox management. If you’re looking for that, check out our guide on Outlook email tagging<\/a>.<\/p>\n\n\n\n

Here’s how the two compare:<\/p>\n\n\n\n

Feature<\/td>@Mentions<\/td>Organizational tags<\/td><\/tr>
Purpose<\/td>Get someone’s attention<\/td>Sort your own emails<\/td><\/tr>
Who sees it<\/td>Everyone on the thread<\/td>Only you<\/td><\/tr>
Result<\/td>Person added to “To:” line (Outlook shows @ symbol in inbox)<\/td>Email gets a label\/color for filtering<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

How to @mention people in emails<\/h2>\n\n\n\n

This feature works best in Outlook and Gmail (Apple Mail doesn’t support @mentions yet).<\/p>\n\n\n\n

In Outlook<\/h3>\n\n\n\n

Start typing @ followed by the person’s name in the email body. <\/p>\n\n\n\n

Outlook shows matching contacts as you type \u2014 click the right one. <\/p>\n\n\n\n

The person is automatically added to the “To:” field, and they’ll see an @ symbol next to your message (if they also use Outlook or Exchange).<\/p>\n\n\n\n

In Gmail<\/h3>\n\n\n\n

Type @ or<\/em> + followed by the person’s name or email address. <\/p>\n\n\n\n

Gmail suggests matching contacts \u2014 select the one you need. <\/p>\n\n\n\n

They are added to the recipient’s list automatically, but Gmail doesn’t display a special @ icon in the inbox (that’s an Outlook feature).<\/p>\n\n\n\n

The auto-add behavior works regardless of what email provider the recipient uses. <\/p>\n\n\n\n

The special inbox indicators (like Outlook’s @ column) only appear if the recipient also uses a supported Outlook or Exchange account. Gmail doesn’t have a dedicated @ indicator at all.<\/p>\n\n\n\n

When @mentions actually help<\/h2>\n\n\n\n

Use @mentions when you need someone’s eyes on a message buried in a group thread. They’re useful for:<\/p>\n\n\n\n

    \n
  • Directing a question to one person in a long email chain<\/li>\n\n\n\n
  • Flagging urgent items for specific team members<\/li>\n\n\n\n
  • Making sure someone sees your reply in a crowded inbox<\/li>\n<\/ul>\n\n\n\n

    Skip them for one-on-one emails (since the person is already the only recipient, tagging them adds nothing) or when everyone needs to pay equal attention.<\/p>\n\n\n\n

    Frequently asked questions<\/h2>\n\n\n\n

    Here are some commonly asked questions on email tagging:<\/p>\n\n\n\n

    Does @mentioning someone send them a separate notification?<\/strong>

    No separate notification\u2014they just see an @ symbol next to the email in Outlook (if they use Outlook), or get added to recipients in Gmail.<\/p> <\/div>

    Can I @mention someone from a different email platform?<\/strong>

    Yes. They’ll be added as a recipient regardless of their provider. The only thing that’s platform-specific is the visual treatment\u2014Outlook’s @ indicator only shows in Outlook.<\/p> <\/div>

    Can I @mention multiple people in one email?<\/strong>

    Yes. Type @ (or + in Gmail) before each person’s name. They all get added to the recipient list.<\/p> <\/div>

    Do @mentions work in email replies?<\/strong>

    Yes, you can @mention someone at any point in an email thread.<\/p> <\/div>

    Will @mentioning someone mark the email as important?<\/strong>

    No. The @ symbol just draws attention \u2014 it doesn’t change priority flags or delivery.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"

    “Tagging people” in emails means two different things depending on your goal \u2014 and mixing them up wastes time. @mentions (like @John Smith) pull a specific person’s attention to your message.  When you type @ followed by someone’s name in the email body, they’re automatically added to the “To:” line. In Outlook, they’ll see an […]<\/p>\n","protected":false},"author":2,"featured_media":4189,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","footnotes":""},"categories":[37],"tags":[],"class_list":["post-3691","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-troubleshooting"],"yoast_head":"\nHow Do You Tag People In Emails? [Outlook + Gmail]<\/title>\n<meta name=\"description\" content=\""Tagging people" in emails means two different things depending on your goal \u2014 and mixing them up wastes time. 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Now, Daniyal is pulling back the curtain to share the proven frameworks and insights he\u2019s gathered\u2014helping businesses worldwide achieve the highest possible ROI from their email programs.","url":"https:\/\/emailwarmup.com\/blog\/author\/daniyaldehleh\/"},{"@type":"Question","@id":"https:\/\/emailwarmup.com\/blog\/email-troubleshooting\/how-do-you-tag-people-in-emails\/#faq-question-1763002312884","position":1,"url":"https:\/\/emailwarmup.com\/blog\/email-troubleshooting\/how-do-you-tag-people-in-emails\/#faq-question-1763002312884","name":"Does @mentioning someone send them a separate notification?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"No separate notification\u2014they just see an @ symbol next to the email in Outlook (if they use Outlook), or get added to recipients in Gmail.","inLanguage":"en-US"},"inLanguage":"en-US"},{"@type":"Question","@id":"https:\/\/emailwarmup.com\/blog\/email-troubleshooting\/how-do-you-tag-people-in-emails\/#faq-question-1763002336275","position":2,"url":"https:\/\/emailwarmup.com\/blog\/email-troubleshooting\/how-do-you-tag-people-in-emails\/#faq-question-1763002336275","name":"Can I @mention someone from a different email platform?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"Yes. 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