There are around 347.3 billion emails exchanged everyday. In this digital space, it is important to be able to manage one’s inbox. For Outlook users, Outlook Email Tagging is the best way to do it efficiently. With the sheer volume of emails flooding in daily, it’s easy to lose track of important messages and deadlines.
That’s where email tagging comes in. By implementing a tagging system in your Outlook inbox, you can streamline your workflow, and prioritize tasks.
This guide will walk you through the steps to create tags for emails in Outlook to take control of your inbox.
Why Email Tagging?
Email tagging is a powerful organizational tool that allows you to categorize and label your emails according to their content, importance, or any other criteria you choose.
How Do I Create An Email Tag In Outlook?
1. Go to Settings in Outlook
Open Microsoft Outlook and navigate to your inbox. Locate the settings in the upper right corner. Click on it.
2. Find Categories in Settings
Go to Accounts and click Categories, there you will find Tags with the color names. Click on the pen icon to edit any existing tag. You can either delete any of them by clicking on the Bin button or mark them as favorites by clicking on Star.
3. Creating a New Tag
Once you’ve selected the desired emails, click New Category to create one. From the menu, choose the option labeled “Categorize” or “Tags” (depending on your Outlook version).
4. Choosing a Tag Color
In the submenu that appears, select “New” or “Add New Category.” A dialog box will appear, allowing you to enter a name for your new tag and choose a color. This color-coding system will make it easier to identify tagged emails at a glance.
5. Assigning the Tag
After naming your new tag and selecting a color, click “OK” to confirm. Now right-click on
6. Customizing Tag Names
To further personalize your tagging system, you can create additional tags for different types of emails, projects, or contacts. Simply repeat the above steps to create as many tags as you need, using distinct names and colors.
How Do I Auto-Tag An Email In Outlook?
1. Create Rule
You can enable auto-tag by creating a rule on specific emails. To do this you need to right-click on any email you want to create a rule on, select “Rules” and Click on “Create Rule”
2. Specify Folder for Rules
You can specify any folder you want your email to go automatically to or create a new folder for it.
Introducing Automated Email Warm-up
While mastering email tagging can significantly enhance your productivity, emails going to the receiver’s spam can be a big challenge for marketers and small business owners.
This is where free Automated Email Warmup comes in. This tool is designed to help you optimize your email deliverability by gradually increasing the sending volume of your outbound emails.
Email Warm up works by simulating natural email sending patterns, preventing your messages from being flagged as spam or ending up in recipients’ junk folders. By gradually increasing your email sending volume over time, it ensures that your emails never get spammed.
To further maintain your email reputation, you also got to regularly clean your mailing list. This means filtering out all the fake, disposable and invalid email addresses using email verification API. Doing so helps you avoid sending emails to invalid email addresses, which could cause a rise in bounce rates, harming your sending reputation.
If you are looking for personalized solutions to improving deliverability rates of your domain, reach out an email deliverability consultant for free today!
Conclusion: Outlook Email Tagging
In conclusion, implementing an email tagging system in Outlook can revolutionize the way you manage your inbox. By following the steps outlined above, you can create custom tags for your emails and streamline your workflow with ease.
This boosts productivity and allows you to focus on better things such as ensuring that your emails land in your recipients’ inboxes. Use email warmup to make sure your domain is slowly improving deliverability rates. Email verification API helps preserve sender reputation by filtering out fake and invalid email addresses.
Frequently Asked Questions
1. What is Outlook Email Tagging?
Email tagging is a versatile organizational method that helps you sort and label your emails based on their content, urgency, or any other custom criteria you define.
2. Can I create an auto-tag in Outlook email?
Yes, you can create an auto-tag by creating a rule for specific emails. Then just assign specific folders for these rules.
3. How does Outlook Email Tagging Help?
Outlook email tagging helps by allowing you to categorize and organize your emails more efficiently. You can assign tags based on content, urgency, or custom criteria, making it easier to find important messages, prioritize tasks, and streamline your workflow.
